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Payroll Processing & Compliance
24/7 | VIRTUAL | MOBILE | IN-PERSON
All- In-One Accounting & Business Consulting
Servicing Central and Southern Alberta: Edmonton, Calgary
Servicing Northern Alberta & British Columbia: Grande Prairie, Peace River, Dawson Creek, Fort St. John, Terrace
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Payroll headaches? We've got the GAAP for that !
Full Cycle Payroll Compliance & Management Services
Payroll is one of the most critical functions of any business, yet it’s often overlooked and 60% of business are processing their payroll incorrectly. This can lead to costly mistakes, fines, and even damage to workplace culture
At Forge Accounting & Management Services, we take the complexity out of payroll and ensure that everything is compliant, accurate, and efficient. Whether you have one employee or hundreds, we manage the entire payroll process from start to finish, so you don’t have to worry about ever-changing regulations or complex calculations.
Why Payroll Compliance is Critical
Payroll compliance is more than just paying your employees on time. It involves adhering to federal, provincial, and sometimes industry-specific regulations. Non-compliance can result in hefty fines, audits, and even legal action. Some areas we cover include:
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Source Deductions: Ensuring you’re withholding the correct amounts for CPP, EI, and income tax.
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Statutory Holidays: Accurate calculations for holiday pay, which can differ by province.
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Overtime Pay: Calculating overtime according to provincial laws, which can vary by sector.
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Vacation Pay: Ensuring proper accrual and payout, whether it's paid out or banked.
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Taxable Benefits: Accurately reporting taxable benefits like health plans, bonuses, or other perks.
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Employment Standards Compliance: Meeting all provincial requirements for wages, hours of work, and termination pay.
Our Payroll Compliance Services make sure every aspect of your payroll is handled with precision. We stay up to date on all changes in legislation and adjust your processes to stay fully compliant.
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We handle everything related to payroll so you can focus on growing your business. Here’s what you can expect from our comprehensive payroll services:
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Schedule a free consultation to learn how our fractional services can benefit your business!
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Payroll System Setup and Implementation
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Setup of payroll systems customized to your business needs, from QuickBooks to ADP and more.
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Integration of payroll with your accounting system, ensuring seamless data flow.
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Transition support if you’re switching systems, including data migration and staff training.
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Customization for Industry-Specific Needs: Tailoring payroll settings to meet the unique requirements of your industry, including special pay types, allowances, and benefits.
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Employee Self-Service Portal Setup: Implementing portals that allow employees to access their pay stubs, tax forms, and update personal information directly, reducing administrative tasks.
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Direct Deposit Setup and Management: Streamlining direct deposit arrangements to ensure timely, accurate payments directly to employee bank accounts.
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Compliance Configuration: Setting up payroll to automatically calculate and comply with federal and provincial tax requirements, source deductions, and other statutory regulations.
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Automated Remittance Scheduling: Configuring automatic payment schedules for remittances such as CPP, EI, and payroll taxes to avoid penalties.
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Reporting and Analytics Integration: Building customized payroll reports for tracking labor costs, tax liabilities, and other metrics that support strategic decision-making.
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Integration to Accounting, HR and Safety
Custom Payroll Reports and Analytics
To help you manage your payroll costs and compliance, we offer custom reporting options, tailored to your business needs. These reports can include:
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Payroll Tax Reconciliation: Regular reports that reconcile your payroll tax liabilities with actual payments, ensuring accurate remittances to the CRA and other tax authorities.
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Employee Earnings Reports: Detailed breakdowns of each employee’s earnings, deductions, and taxable benefits for internal use or audits.
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Payroll Costing Reports: Insightful analysis of your payroll costs by department, location, or job category to better understand where your money is being spent.
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Overtime & Statutory Holiday Reports: Tracking and reporting of overtime and statutory holiday pay to ensure accurate compensation and compliance.
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Expense Reports: Tracking employee expenses and reimbursements to ensure they are properly documented and compliant with CRA regulations.
Internal Payroll Audit: Ensuring Accuracy and Compliance
Conducting regular internal payroll audits is essential for maintaining the accuracy of your payroll processes and ensuring compliance with both federal and provincial regulations. Our internal payroll audit services help you:
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Identify and Correct Errors: We review payroll records to spot any discrepancies in employee earnings, deductions, and tax withholdings. Catching errors early prevents issues such as overpayment, underpayment, and non-compliance.
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Ensure Tax Compliance: Internal audits ensure that your payroll processes align with CRA regulations, including proper source deductions for CPP, EI, and income tax, and accurate reporting of taxable benefits.
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Verify Overtime, Statutory Holiday, and Vacation Pay: We confirm that overtime, statutory holiday pay, and vacation accruals are calculated correctly according to provincial employment standards.
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Prepare for External Audits: By conducting internal audits, you reduce the risk of penalties or surprises during CRA or WCB audits. Our thorough checks ensure your payroll system is always audit-ready.
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Enhance Process Efficiency: An internal audit isn't just about compliance—it's also an opportunity to improve your payroll processes. We identify inefficiencies, recommend improvements, and streamline your payroll workflow.
Our internal payroll audits provide peace of mind, ensuring that your payroll systems are accurate, compliant, and efficient. Regular audits help you stay ahead of any potential issues, ultimately protecting your business from fines and reputational damage.
Full Payroll Processing
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Weekly, biweekly, semi-monthly, and monthly payroll processing.
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Issuing pay stubs, direct deposits, and maintaining accurate payroll records.
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Processing bonuses, commissions, deductions, and taxable benefits.
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Review of Business requirements inclusive but not limited to how processing of taxable benefits is required to the integration requirements with Human Resources and other avenues of your business including compliance.
Many businesses overlook the proper reporting of taxable benefits, which can lead to costly penalties. We ensure all taxable benefits are reported accurately:
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Health and Dental Plans: Reporting of employer-paid benefits that are considered taxable, ensuring the correct amounts are added to employees' income.
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Bonuses & Gifts: Ensuring that bonuses, gift cards, or other incentives are accurately reported and taxed.
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Car Allowances & Mileage: Tracking car allowances and mileage to ensure compliance with CRA’s taxable benefits guidelines.
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Living Out Allowance (LOA): For employees working in remote areas, we ensure that allowances and expenses are reported in accordance with CRA standards.
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Housing and Subsistence: Accurate reporting of employer-provided housing and per diem allowances.
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Entry into the system and integration into the Accounting software either as an all in one or Journal Entry requirements for add on Payroll softwares.
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Payroll Terminations
Payroll Tax Filing and Compliance
We manage all aspects of payroll tax filing and ensure timely submissions to avoid penalties. This includes:
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Payroll Source Deductions: Calculating, remitting, and reporting employee and employer contributions for CPP, EI, and federal/provincial income taxes.
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WCB AB, Works Safe BC, WSIB/WCB Filings: Submitting regular filings for Workplace Safety Insurance Board contributions based on employee earnings and classification.
Payroll Compliance for Special Industries
We specialize in industries with unique payroll needs, including:
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Construction: Overtime, statutory holiday pay, and vacation pay for specific trades.
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Oil & Gas: Managing taxable benefits like living-out allowances and remote work compensation.
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Retail & Hospitality: Managing part-time employees and compliance with scheduling regulations.
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Healthcare: Payroll integration with benefits administration, licensing fees, and specialized deductions.
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NPO: Managing payroll for grant-funded projects, volunteer stipends, and ensuring compliance with tax-exempt rules, including T3010 filings and specific payroll tax deductions for charitable organizations.
Statutory Holiday, Overtime, and Vacation Pay Calculations
Properly calculating statutory holiday, overtime pa, and vacation pay is critical for compliance with provincial employment standards. We handle:
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Statutory Holiday Pay: Ensuring your employees are compensated correctly for statutory holidays based on their earnings in the previous pay period, as required by law in each province.
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Overtime Pay: Calculating overtime pay based on provincial laws, including manual calculations for complex scenarios such as multiple rates of pay within the same pay period.
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Vacation Pay: Proper tracking of vacation accruals and payouts, whether they are included in regular pay or banked for future use.
Understanding Provincial Differences in Vacationable Earnings:
Each province has unique rules regarding what counts as vacationable earnings. This can include overtime, bonuses, and other forms of compensation. Understanding these differences is crucial for accurate vacation pay calculations. Download our PDF for the most up-to-date information on vacationable earnings rules across Canada, helping you ensure compliance wherever your employees are based.​
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Year-End Processing and Reconciliation and end or Employment Processing:
We ensure that your payroll records are complete and accurate, offering comprehensive reconciliation and preparation of year-end documents required for CRA compliance. This includes:
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Preparation and submission of T4s, T4As, T5s, T5018s, and other year-end documents inclusive of T2200, TL2, and other requirements for industry specifics.
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T4s & T4As: We prepare and issue T4 slips for employees and T4As for contractors or other service providers, ensuring accurate reporting of income, deductions, and benefits.
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T5s: Reporting dividends and other investment income to ensure compliance with CRA tax regulations.
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T2200 & T2200S: Preparing forms for employees who claim employment expenses, ensuring all eligible deductions are properly reported.
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T5018: Issuance of this report for contractors in the construction industry, a legal requirement for reporting payments made to subcontractors.
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Reconciliation of all payroll accounts to ensure accuracy and compliance.
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Records of Employment (ROEs): We handle the entire ROE process, ensuring timely and accurate submission to Service Canada when an employee is terminated, goes on leave, or has a break in earnings.
Payroll Training and Support: Why Expertise Matters
While some businesses may believe their payroll is straightforward, the complexities of payroll compliance, tax legislation, and regulations make it vital to have a Certified Payroll Manager or Payroll Practitioner handling the process. Incorrect payroll processing can lead to costly errors, audits, and penalties, which is why we highly recommend utilizing experienced professionals for this critical function.
However, if your company prefers to manage payroll in-house, we offer hands-on training to equip your staff with the knowledge and tools to manage payroll effectively. Our goal is to ensure your team can handle day-to-day payroll processing while mitigating risks. Training includes:
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Understanding payroll legislation and how it applies to your business.
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Best practices for payroll management, including software use and compliance.
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Training on payroll platforms like QuickBooks, Sage, Wagepoint, and more.
While we believe outsourcing payroll to trained professionals is the best option for full compliance and peace of mind, we can assist your in-house team with year-end compliance checks and hands-on guidance to ensure accuracy.
For businesses looking for the best of both worlds, our hybrid solution provides ongoing support throughout the year with comprehensive assistance at critical moments like year-end tax filings.
Let Forge Accounting & Management Services act as your outsourced payroll department, handling everything from day-to-day payroll processing to tax submissions, allowing you to focus on growing your business without the payroll headaches.
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At Forge Accounting & Management Services, we handle every aspect of payroll reporting, compliance, and tax preparation to keep your business running smoothly. Payroll isn’t just about paying employees—it’s about meeting strict compliance regulations from the CRA and various provincial employment standard. Having us as an extension of your business will be a success to your business as Accountants firsts we can facilitate the full cycle requirements needed for you to understand your full costs to company and can create analytics to assist in your business to thrive.
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Payroll Compliance & Tax Preparation: Did You Know?
Did you know that improper payroll practices can result in fines of up to $25,000 from the CRA? Payroll errors aren’t just about delayed payments or incorrect deductions—they can lead to significant financial penalties and put your business at risk of audits. In fact, many companies unknowingly make mistakes in areas like overtime calculations, vacation pay, and taxable benefits, all of which can result in hefty fines and compliance issues.
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Managing payroll isn’t just about inputting hours and wages into software; it requires careful attention to multiple details like tax laws, deductions, and employee benefits.
In fact, according to the National Payroll Institute, 1 in every 3 businesses isn’t properly reporting their employees’ taxable benefits, putting them at risk for CRA penalties.
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Payroll isn’t just an administrative task—it’s a critical part of maintaining your company’s financial health. Ensuring that payroll is done accurately is essential to avoid costly mistakes, protect your business, and maintain employee trust and satisfaction. This is why outsourcing your payroll to a team of certified professionals like Forge Accounting & Management Services is so important.
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Additionally, when you utilize Forge for Bookkeeping, Project Accounting, or Fractional CFO services, you create a seamless integration between your financial data and payroll operations. Our accountants are also Certified Payroll Compliance Practitioners, which means we don’t just handle payroll—we dive deep into your employee cost structures, tracking hourly rates, cost to company and burden rate review, benefits, and tax implications.
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This comprehensive approach allows us to integrate payroll data into your overall cost accounting and financial strategy. With this unified system, we provide in-depth reviews that support the sustainability, growth, and financial health of your business.
Having payroll data integrated with your financials means you get a clearer picture of labor costs, project profitability, and can make more informed decisions for the future of your company.
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Current list for Vacationable Earnings
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HR Services: The Perfect Integration with Payroll Compliance
In addition to payroll, Forge Accounting & Management Services provides expert HR management to eliminate guesswork in employment law and employee management. We understand the unique challenges associated with HR management, and we’re here to help you stay proactive and compliant.
Our HR services include:
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Employee Contracts: Drafting employment agreements, non-competes, NDAs, and more.
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Employee Handbooks & Manuals: Creating or updating comprehensive company policies that reflect your work culture.
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Discipline Policies: Templates and guidelines for handling employee discipline issues.
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KPI & Performance Tracking: Linking employee performance metrics to your payroll data for better management.
By blending our HR Management with Payroll Compliance Services, we provide an all-in-one solution for your business.
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Why Integrating Payroll and HR Makes Business Sense
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Integrating payroll compliance with HR management is more than just a convenience—it’s a strategy that can save your business time and money while improving efficiency.
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Cost-Saving Benefits: By combining payroll and HR, you reduce the need for separate systems and staff, cutting down on administrative costs and the risks of human error.
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Operational Efficiency: This integration reduces redundancy and automates workflows, meaning less manual data entry and fewer chances for mistakes. Payroll and HR data flow seamlessly, ensuring that your team can access accurate, up-to-date information on wages, benefits, employee performance, and compliance requirements.
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Improved Data Accuracy: Integrating payroll with HR ensures all employee data is synchronized. This eliminates discrepancies between pay, benefits, and employee records, leading to better overall reporting and analysis.
With Forge’s all-in-one solution, you can ensure that both your payroll and HR systems work harmoniously, allowing your business to focus on growth and success.
To learn more about how our HR services can benefit your company, click here.
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With Forge Accounting & Management Services, you have access to a team fully committed to ensuring your payroll is done correctly, efficiently, and with full compliance to both federal and provincial regulations. We’re here to help you avoid costly mistakes and keep your business running smoothly.
Need Specific Payroll Information Click below for more details in the area you are seeking:
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